GENERAL PURPOSE
Employee will be responsible to develop and monitor policies at the strategic management level to ensure its purposefulness and efficiency.
RESPONSIBILITIES
Monthly Analysis & Reporting
- Review the creditor’s age analysis report after municipal payments are made.
- Maintaining query database and reporting on status of all queries.
- Maintaining the municipal accounts and consumption database.
- Monthly municipal and utility cost and consumption reporting;
- Gaining an understanding of the different municipal tariff structures and billing elements to help identify and achieve cost saving initiatives.
- Maintain custody of Service Level Agreements with all Municipal and Utility service providers to ensure that we achieve full value through:
- Meter data analysis and identifying faults and cost saving opportunities;
- Continually reviewing service provider costs relative to value received in order to make decisions in outsourcing of municipal engagements; and
- Review and reporting on municipal cost performance relative to approved service provider proposals.
Accounts Payable
- Verify correct consumption charged at correct tariff from correct category
- Updating an expense analysis per building to monitor whether charges are correct (especially where council corrects billings and the reversal relates to prior months).
- Ensuring company policy is adhered to with regards to payment submissions for utilities.
- Review and approval of payments on approved invoices.
Municipal Account Maintenance
- Maintain council policy documents and tariff increases each year
- Oversee closing and opening of municipal accounts
- Review all municipal accounts on a monthly basis to ensure that that the billing is in line with our expectations and/or third party billing audits;
- Timeous raising of queries/disputes with council
- Reporting on progress made regularly with management (issues tracker/register)
- Ensure that clearance payments are processed and monthly recons prepared of sundry debtor captured until refund received
- Request refund from council
- Reporting on progress made regularly with management
- Engaging with council (directly or otherwise) to ensure that corrections that are required get processed.
- Following correct escalation process with council when corrections are not done.
Municipal Recoveries Reporting
- Submission of relevant statements to Accounts Receivables for billing purposes.
- Capturing and reconciling prepaid meter service provider recoveries.
- Assistance in commercial, retail and residential recovery calculations and analysis.
Accruals
- Maintenance of monthly meter reading submissions
- Submission of actual meter readings to council where incorrect billings are received.
- Completion of accrual workings schedule for approval.
- Monthly trend analysis - Billing’s vs actual reading.
- Assessing the reasonableness of municipal accounts.
EDUCATION
- Matric
- Degree Bcom Accounting / Statistics or related
- Post - Graduate degree will be an advantage
EXPERIENCE
- 3 years in similar position
- Verbal and Written Communication Skills
- Computer Literate
- Intermediate to advanced Microsoft Excel Knowledge & Skills
- Intermediate to Advanced Microsoft Word Knowledge & Skills
- Intermediate to Advanced Microsoft PowerPoint Knowledge & Skills
- Oracle knowledge will be beneficial
Closing Date: 23 September 2022
Important: Correspondence will only be entered into with short listed applicants. Should you not hear from us within four weeks, please consider your application unsuccessful.