GENERAL PURPOSE
The main purpose of this position is to take responsibility for the timely and accurate processing and reconciliation of all documents for payment to Trade Vendors for goods and services rendered in.
RESPONSIBILITIES
- Processing properly authorised supplier invoices in Oracle with primary focus on municipal/utilities invoices
- Processing of certain other supplier invoices (not municipal/utilities invoices) and matching these against approved system purchase orders
- Ensure any missing invoices are followed up on with the municipalities & other suppliers and captured before the period close
- All municipal invoices are saved on the server within 3 days of receiving invoice to enable various departments to be able to access latest invoices
- Ensuring expenses are captured/posted to the correct GL accounts and VAT is accounted for correctly
- Performing detailed reconciliations – suppliers account (Oracle) against supplier statement
- Ensure invoices are correct – request suppliers to credit and re-invoice should the original invoice be invalid
- Ensure that the prior months reconciling items have been followed up and “cleared” off recon.
- Ensure that there are no long outstanding queries /errors / disputes on recons
- Payments of invoices are made timeously and no accounts become overdue at any stage
- Ensuring the correct legal entity is billed for the correct property
- Ensure that the full company name appears on invoice as well as our VAT number
- Heading Tax Invoice must appear (NOT pro-forma invoice / estimate)
- Unique invoice numbers to appear on all tax invoices
- Verify casts and extensions on all invoices and sign as evidence
- Ensure all invoices are properly authorised.
- Thoroughly verify suppliers banking details before payment
- Ensure accrual schedules are completed in a timeous and accurate manner
- All regular suppliers’ payments to be submitted to your supervisor by 12h00 noon for payment approval and release
- Ensure all processing is completed within the period close deadline
EDUCATION
- Matric
- National Diploma in Accounting/Bookkeeping, diploma in Accounts Payables/Creditors Management or other similar qualification
EXPERIENCE
- Minimum 2 years’ experience in a Creditors role
- Computer Literate
- Excel Knowledge
- Oracle exposure an added advantage
- Property exposure an added advantage
- Municipal invoice processing experience is an added advantage
- Knowledge of municipal tariff structures is an added advantage
Closing Date : 20 October 2022
Important: Correspondence will only be entered into with short listed applicants. Should you not hear from us within four weeks, please consider your application unsuccessful