Stores Controller

GENERAL PURPOSE

To ensure the stores are managed in a cost-effective manner to enhance the workflow of the Facilities Department on a national level by following the policies and procedures, and managing subordinates and the stock vigilantly. 

RESPONSIBILITIES

•     Maintain a stock holding of consumables and hardware items to enable property to be maintained and serviced on a timely and regular basis;
•     To monitor stock holdings and place orders (via the Procurement Manager) for replenishing depleted stocks in order to avoid any delays in regular servicing and necessary emergency repair work;
•     To secure and keep accurate current records of all products kept in the stores;
•     Ensure all relevant financial documentation is processed accurately and handed in to the Finance Department;
•     Monitor usage of consumables and hardware and keep accurate records of all issues/receiving/breakages/dispatches/shortages and ensure any discrepancies are reported immediately and investigated;
•     To liaise with all departments as to what their current and future forecast requirements are in order to ensure:
•     There is sufficient stock available when projects come on line;
•     That orders are placed at the correct time to commensurate with the lead times requested and negotiated with suppliers.
•      When suppliers deliver to the store the documentation is checked for the South Point Order/Reference number and where presented against the copy of the Original  Order to ensure that:
•     The stock on the suppliers documentation match those on the original order and that the items are being delivered to the correct address;
•     The stock items are recorded for the relevant manager;
•     Copies of the Delivery Notes/Invoices are kept on file and periodic checks are done to ensure all stock items relevant to the documentation have been recorded correctly.
•     Ensure all storerooms and cages are securely locked;
•     Ensure that the storerooms are clean and tidy;
•     Maintain stock levels in terms of minimum & maximum stock levels
•     Stock analysis of slow moving stock and make recommendations
•     Manage stock write offs through a bi-annual analysis and motivation
•     Drive and complete quarterly stock count and engage with all relevant parties
•     Review current stock systems controls and process and make recommendations about improvements according to Company standards
•     Ensure all receiving and dispatching is carried out according to company policy and procedure;
•     Maintain a tight control over all procedures in order minimise shrinkage;
•     Management of subordinates to ensure policies and procedures are followed at all times;
•     Ensure direct subordinates are trained and developed in accordance with the company objectives; and
•     All other ad hoc tasks and responsibilities as assigned by management

EDUCATION

•     Matric
•     Stock and store management qualification / background

EXPERIENCE

•     Experience to be related to stock manager as the role entails managing the stores on national level;
•     Computer literate;
•     Oracle knowledge will be beneficial
•     Advanced excel knowledge
•     Knowledge of Power Point and presentation knowledge
•     Financial analysis of stock trend analysis
•     Stock movement analysis
•     Forecast analysis
•     High Numeracy skill set
•     Time management skills;
•     Management of staff and staff development
•     Team player;
•     Verbal and written communication skills

Closing Date: 23 August 2022

Important: Correspondence will only be entered into with short listed applicants. Should you not hear from us within four weeks, please consider your application unsuccessful.