GENERAL PURPOSE
To ensure all inter-departmental administrative requirements between the Facilities and Asset Management Departments are duly completed and to provide administrative support to the Project and Asset Managers.
RESPONSIBILITIES
- Providing administrative support of the Management teams as and when required;
- Supporting both departments with the sourcing and/ or processing of Purchase Order/quotes/invoices via Oracle and otherwise;;
- Providing administrative support on CapEx and Special OpEx projects to be undertaken by Project Managers and Facility Managers;
- Providing administrative support in relation to the Enterprise & Supplier Development programme;
- Assist in the tracking of Capex and Special OpEx project expenditure
- Maintaining an accurate and updated contracts and SLA library;
- Maintaining an accurate and update library of all Building related documents for the portfolio (e.g. building plans, certificates etc.);
- Maintaining an accurate and update library of all relevant supplier/ contractor/ service provider document (e.g. brochures, contract documents etc.)
- Recording of project and departmental meetings, and timely distribution of minutes/ notes for the meetings.
- Executing on travel arrangements (flight, accommodation etc) as and when required
- Ensure that in turn you cross pollinate your functions so that they can cover your post when you’re absent;
- During the high maintenance season (mid-November to mid-February annually) week-end work is mandatory); and
- All other ad hoc tasks and responsibilities as assigned by Management.
EDUCATION
- Matric
- Diploma in admin/facilities an added advantage
EXPERIENCE & SKILLS:
- Administration Knowledge
- At least 3 years’ experience
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office suite
Closing Date: 04 March 2022
Important: Correspondence will only be entered into with short listed applicants. Should you not hear from us within four weeks, please consider your application unsuccessful.