You will be required to work closely with the Financial Accountant to assist in him/her in performing the daily accounting department functions such as general ledger reconciliations, processing of journals and other accounting responsibilities as listed below.
RESPONSIBILITIES
General ledger (GL)
Monthly reconciliation of Balance sheet accounts
Assist with preparation of monthly recon file for management reporting purposes
Ensuring reconciliations are verified with valid supporting documentation
Ensuring that corrections are processed timeously
Investigate variances / unusual fluctuations in GL accounts
Creditors / Payables
Confirm costs are correctly captured into the appropriate Oracle GL accounts
Assisting with Capturing Invoices
Correcting misallocations
Confirm correct tax codes captured (ensuring correct vat claimed)
Support creditors staff with their duties as and when required
Ensuring appropriate corrections are processed.
Reconcile and ensure clearing accounts are cleared.
Assist in Validating completeness and accuracy of payments/expenses.
Assist in Validating the completeness and accuracy of the accruals.
Review of accruals raised and any assumptions made.
Ensure all accruals have been accounted for
Detailed monthly schedule with supporting confirmation for accruals (required as part of GL recon file workings)
Cash and Bank/ Bank Recons
Process with MM transfers as and when required Ensure that all statements have been uploaded on oracle by the Cashbook Clerk. Provide assistance when required.
Assist with Petty Cash Journals and recons.
Perform Daily Bank Movement Report
Review and provide the necessary assistance in resolving unreconciled items
Debtors / Receivables
Ensure the completeness of revenue in relation to debtors control
Examine unapplied and unidentified receipts on a daily basis
For anomalies (e.g. Large bursar amounts not applied)
For amounts that can be applied summarily
For finance related amounts i.e., Insurance claims that need to be captured
Reconcile the debtors age analysis to the control accounts (GL)
Perform reconciliation of Sundry Receivables accounts
Reconcile and ensure clearing accounts are cleared and investigated.
Review and recon the Tenant deposits schedule to the GL
Reconcile normalisation adjustment required on leases and process corrections as necessary
Fixed Assets
Ensure all creditors invoices captured re: Fixed Assets have been ticked “track as asset” and captured against correct asset book and correct clearing accounts
Ensure appropriate allocation of CAPEX and Repairs and Maintenance
Ensure correct VAT disclosed on VAT returns (Capital Input)
Post all fixed assets to assets module and post to GL
Run monthly asset depreciations
Reconcile assets schedule to GL
VAT
Assist with preparation of monthly VAT recons
Reconcile VAT GL accounts to VAT statement of accounts and VAT Returns
Loans
Assist with reconciliation of loan balances per property monthly
Assist with preparation of interest journals. Reconcile and agree to amortisation schedules
Intercompany
Assist with reconciliation of inter-company accounts on a weekly basis
Submit payments for intercompany accounts on a weekly basis
Year End
Preparation of year end schedules for audit purposes (link to GL recon file)
Assist with requests from auditors ensuring that requests are answered timeously and accurately